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#Outlook private meeting for mac
#Outlook private meeting update
#Outlook private meeting plus
#Outlook private meeting mac

Delegates with Author or Editor access should be given the same level of access (Author or Editor) for Tasks.

Instead, simply give the person Reviewer status on the Calendar’s Permissions tab.

It is highly unusual to have a Delegate with "Reviewer" permissions.

Everyone else should adopt a look-but-don’t-touch approach.ĭelegates can be granted Editor, Author, or Reviewer access.

If you decide that there must be more than one Delegate on a Manager’s Calendar, a clear decision must be made as to who will take action.

On the Delegate Permissions dialog box, Delegate receives copies of meeting-related messages sent to me should be UNchecked.

The Delegate will see new items on the Manager’s Calendar, but should not take any action on them.

When setting up Delegate permissions, on the Delegates dialog box, for Deliver meeting requests address to me, select My delegates and me.

If the Manager will be handling incoming meeting requests (and related notices), follow these recommendations when using Outlook 2013 to set permissions:.

The Delegate should leave their workstation turned on and their Outlook client logged in while they are out of the office, to ensure that new meeting requests post to the Manager’s Calendar.

On the Delegate Permissions dialog box, check Delegate receives copies of meeting-related messages sent to me.

When setting up Delegate permissions, on the Delegates dialog box, for Deliver meeting requests address to me, select My delegates only.

If the Delegate will be handling incoming meeting requests (and related notices), follow these recommendations when using Outlook 2013 to set permissions:.

The most important things is that only one person (the Manager OR the Delegate) should act on meeting invitations and meeting-related notices.ĭelegate permissions are set in Outlook 2013, using a procedure quite different from setting calendar sharing permissions. It does not include as many options as Outlook 2013. You can also use OWA to set Delegate permissions. The following bullet points are complicated but very important. DelegatesĪ Manager’s Calendar should have no more than one delegate, and only one person (either the Manager OR the Delegate) should receive and act on meeting-related notices.

#Outlook private meeting mac

Mac users should set permissions via OWA.

#Outlook private meeting for mac

If a meeting request has been sent and a person’s name appears twice, do not delete one of the names this will send a cancellation notice to that person and they will be completely uninvited.ĭo not use Outlook for Mac to set permissions. This setting should only be used for Resource Accounts, not for user accounts. General Things-To-Avoid-Doingĭo not move meeting requests out of the Inbox, either manually or by setting up a Rule.ĭo not delete meeting requests accept or decline, but don’t delete.ĭo not forward meetings (even though Outlook provides an option for doing do).ĭo not re-use meeting requests through cut-and-paste.ĭo not drag-and-drop calendar items to new dates/times.ĭo not make changes to individual occurrences of a recurring meeting.ĭo not turn on "auto-accept" in Outlook’s options. To cancel future occurrences of a recurring meeting, reset the end date of the series.

Recurring meetings should have extend no more than 12 months. Every alteration you make to individual occurrences increases the likelihood of corrupting the meeting. Only use recurring meetings when the meetings happen on a regular schedule, always have the same invitees, and always meet in the same place (if you are using Office 365 to book the room). If need be, you can save the information in a format readable by Excel and other spreadsheets: under Outlook’s File menu, select Open & Export, then step through the wizard. Meetings behave more reliably than appointments.Ĭlear items that occurred more than two years ago from your Calendar. If the room you’ll be in is schedulable, invite yourself and the room to a meeting. An appointment (also known a direct booking) is an item that appears on only one Calendar. Whenever possible, create meetings rather than appointments. This helps Office 365 maintain optimal performance. Whenever possible, have only one Calendar open at a time, and close the Calendar as soon as possible. This will expand the listing to show all individual group members, and helps prevent meeting corruption.

#Outlook private meeting plus

If you invite a group (from your Contacts list), click the plus sign next to the group name before sending. Only the person who sent the original meeting invitation can invite additional attendees.

#Outlook private meeting update

Whenever you make a change to a meeting, be sure to send the update or cancellation to ALL participants. It’s okay to look at Calendars in Outlook for Mac and on mobile devices, but don’t do things. Use Outlook for Windows or OWA (Outlook Web App) to work with Calendars.